The General Data Protection Regulations (GDPR) came into force on 25th May 2018. Standardising and strengthening Privacy Regulations across Europe, the GDPR is being implemented in full in the United Kingdom and will continue to apply after the U.K. leaves the European Union.

The Retired Teachers’ Association Northern Ireland is committed to protecting our members’ personal data and complying fully with data protection laws. This document explains how we process and protect your personal data.

As a data controller under the GDPR, we are subject to legal obligations, which include:

• processing personal data fairly, transparently and on lawful grounds;
• taking steps to ensure that personal data is accurate and updated when necessary;
• implementing appropriate technical and organisational measures to protect personal data and ensuring that our fellow partners who work with us do the same;
• maintaining a retention policy which ensures that personal data is not retained for longer than is necessary; and
• complying with data subjects’ requests when they exercise their rights under data protection laws.

The Retired Teachers’ Association Northern Ireland Secretariat holds contact information for all of its members comprising name, full address and post-code, and, for some members their e-mail addresses. All Central Executive Committee Members and most Branch Committee Members will have details of either a home or mobile telephone number stored as well.

Each members’ personal Teachers’ Reference Number is used once only on application to join the association as a new member and is passed on to the Department of Education Teachers’ Pensions Branch, Londonderry for authentication to debit the annual subscription.

The data we collect is held on a password-protected Excel Spreadsheet on a password-protected PC. We hold this information in order to send you communications on the work of the Retired Teachers’ Association Northern Ireland as well as invitations to social events and activities and updates on pension related issues.

In addition, we hold names, addresses and e-mail contacts for delegates to the Annual General Meeting/Annual Conference.

Any personal data no longer required is securely destroyed or deleted.

Our Privacy Policy which has been added to our website, provides further information on how your personal data is collected and used.  To download our complete policy please go to our downloads section and choose Other Downloads.